Day-of Wedding Coordination in NYC

You planned your wedding yourself — picked the perfect venue, hired the right vendors, made a spreadsheet for the guest list. Now the big day’s almost here… but who’s gonna make sure it all actually happens the way you planned it?

That’s where Day-of Wedding Coordination in NYC comes in. At MJ Wedding Planner NYC, we don’t just show up the morning of. We step in a few weeks before your wedding, learn the plan inside and out, and take over all the moving parts so you can actually enjoy your big day.

You Plan It, We Run It

Day-of coordination is for couples who already did most of the work. You’ve booked your team — florist, caterer, DJ, the works. But someone’s gotta keep them all in sync, solve problems, and make sure things happen on time.

That’s our job.

We’ll build your timeline, confirm every vendor, handle all the behind-the-scenes stuff, and be the go-to contact on the day itself. We manage the chaos, so you can relax and be present.

What’s Included

When you hire us for day-of coordination, you’re getting way more than someone showing up with a clipboard. Here’s what we do:

Meet with you 4–6 weeks before the wedding to review everything
Build a custom wedding day timeline
Confirm all vendor arrivals, deliveries, and logistics
Coordinate your rehearsal (usually the day before)
Manage vendor setup and venue layout
Cue ceremony start, music, and procession order
Handle guest questions, late arrivals, and emergencies
Keep the reception running smoothly — speeches, dances, food, cake
Be the point person for everything

You don’t want your mom taping down escort cards or your maid of honor tracking down the DJ. That’s what we’re for.

Real NYC, Real Challenges — Handled

rain — it’s a lot. We’ve handled weddings at private lofts in SoHo, public parks in Brooklyn, and historic churches uptown. We know how to work with city venues, and we show up ready for anything.

One time, the officiant for a Harlem wedding called to say he was stuck on the 2 train — 15 minutes before start time. We found a backup on our emergency contact list and had him mic’d up before the guests even noticed something was off.

Stuff happens. But with us there, you never have to know about it.

Designed for Peace of Mind

Day-of coordination is for couples who:

Want to be fully present on their wedding day
Don’t want to assign family or friends to “work” the event
Need a professional to handle the moving parts
Have a solid plan, but want backup to carry it out

Even if you’re the most organized person on Earth, you don’t want to be texting the caterer in your wedding dress. Let us take over so you can laugh, cry, dance, and take it all in without checking your phone every 10 minutes.

We Know the City

We’re not flying in from somewhere else. We’re local — right here in Midtown at 70 W 48th St, New York, NY 10036 — and we’ve been working NYC weddings for over 20 years. That means we know how long it actually takes to get from Grand Central to DUMBO. We know which venues require COIs. We know which DJs show up early, and which ones need three reminder calls.

We bring all that experience with us to every wedding.

Our Process

Here’s how it works:

Initial Call – We talk through what you’ve planned, your vendor list, and what you’re most worried about.
Onboarding Meeting – About 4–6 weeks out, we meet and go over every detail of your wedding day.
Timeline Creation – We build a detailed timeline and share it with all your vendors.
Vendor Check-Ins – We confirm arrival times, contact details, setup plans, and backup info.
Rehearsal Coordination – We run your ceremony rehearsal and get everyone lined up and ready.
Wedding Day Management – We’re on-site early, manage the flow, solve issues, and keep everything moving.

You’re never alone in the process. We’re responsive, flexible, and ready for the curveballs NYC always throws.

FAQs About Day-of Wedding Coordination in NYC

How much does day-of coordination cost in NYC?
Packages typically start around $2,000–$3,500 depending on the complexity, number of venues, and guest count. We’ll give you a clear quote after a quick consult.

How far in advance should I book a day-of coordinator?
We recommend booking at least 3–4 months ahead, but we’ve pulled it together in less than 2 weeks before. Earlier is better if your wedding has multiple moving parts.

Will you meet with our vendors ahead of time?
Yes. We confirm all details and take over communication from about 1 month out. On the day-of, your vendors report to us — not you.

What if I need help before the last month?
If you realize you need more support earlier on, we can upgrade to partial or full planning services. We’re flexible.

Do you coordinate same-sex, multicultural, or religious weddings?
Absolutely. We’ve done Catholic, Jewish, Hindu, LGBTQ+, interfaith, bilingual — you name it. We treat every couple with the same respect and attention to detail.

Want a Wedding Day That Feels Easy?

Your wedding day shouldn’t feel like work. It should feel like the best day ever — and we’re here to help make sure it does.

Let us take the pressure off your shoulders and keep everything running behind the scenes. So all you have to do is say “I do,” dance, and maybe eat a slice of cake before it disappears.

📞 Call MJ Wedding Planner NYC at (929) 658-8218
📍 Or visit us at 70 W 48th St, New York, NY 10036

Serving NYC couples with expert day-of wedding coordination since 2002 — from Brooklyn backyards to Manhattan ballrooms and everything in between.

Client Reviews

“Hiring MJ Wedding Planner NYC was hands-down the best decision we made. We were planning a wedding in Brooklyn while juggling work and family, and they just made everything feel manageable. From vendor recommendations to timeline stuff, they were super responsive and calm — even when we weren’t. The day itself went off without a hitch. It honestly felt like magic. I didn’t worry about a single thing.”

“We had no idea how to plan a wedding in Manhattan, especially since we both work full-time. MJ Wedding Planner NYC came in, asked all the right questions, and built a plan around exactly what we wanted. They found our venue, lined up every vendor, and kept us on track the whole time. Our wedding was on a rooftop in Midtown with a string quartet and candlelight, and it was perfect. We’re still getting compliments.”

“I tend to be pretty detail-obsessed, so trusting someone else with our wedding was a big deal. But MJ Wedding Planner NYC was so organized and thoughtful, I felt comfortable from the first meeting. They stayed two steps ahead of everything — handled vendor drama, tweaked the schedule when our photographer was late, and somehow kept us both calm through it all. Our ceremony in Central Park and reception in SoHo couldn’t have gone smoother. Worth every penny.”

“We planned our wedding from out of state, which could’ve been a nightmare — but MJ Wedding Planner NYC made it feel totally doable. They helped us find the perfect venue in Dumbo, handled all the vendor coordination, and even created a full weekend schedule for our guests. Everything ran smooth and on time, and the vibe was exactly what we wanted. Chill, beautiful, and very us. Couldn’t have pulled it off without them.”

“We had a multicultural wedding with a lot of moving parts — two ceremonies, two outfits, two menus — and MJ Wedding Planner NYC handled it like pros. They made sure every detail was respected and every moment felt seamless. Our parents were impressed (which says a lot), and we actually got to enjoy the day instead of managing it. Total lifesavers.”

Why MJ Wedding Planner NYC?

Stress-free planning

From venues to vendors, we handle every detail with ease.

Expert advice

Guidance from seasoned planners who know the NYC wedding scene.

Customization

Unique themes and designs tailored to your love story.

Reliability

Trusted support so your big day runs flawlessly.