Vendor Sourcing & Management

Wanna know one of the top reasons weddings in NYC get stressful real fast? Too many vendors. Photographer here. Caterer there. DJ somewhere else. One florist wants you to fill out a form. Another doesn’t respond. And don’t even get us started on contracts.

At MJ Wedding Planner NYC, our Vendor Sourcing & Management service takes that entire mess off your hands. You tell us your vision and your budget, and we build a trusted team around it — then we manage everything so it all actually works together on the big day.

Why Vendor Management Is a Big Deal

Think about it — a wedding isn’t just one event. It’s a series of small businesses all trying to work together for the first time, on a tight schedule, with a lot of moving parts.

Without someone to coordinate all that, stuff falls through the cracks. That’s where we come in.

We act as the glue. We keep everyone in sync. We build timelines, manage communication, and make sure each vendor understands their role and your expectations.

How We Help NYC Couples Build the Right Team

We’ve been planning weddings in this city since 2002. That means we’ve worked with a lot of vendors. We’ve seen the good, the flaky, the overpriced, the absolute gems, and the occasional magician who somehow makes everything perfect with a smile and a folding table.

Here’s what we do for you:

Vendor Recommendations

You don’t have to spend hours scrolling through reviews. We’ll hand you a curated list of people we trust, based on your budget, style, and needs.

Booking & Scheduling

We handle inquiries, scheduling, deposits, and follow-ups. You’ll never have to ask, “Did the florist confirm?”

Contract Review & Negotiation

We read the fine print. We ask the right questions. We make sure there are no surprises later (like delivery fees nobody told you about).

Communication Hub

We’re the main point of contact for all vendors leading up to the wedding and on the day-of. If the DJ’s stuck in traffic or the caterer needs a new setup plan, they call us, not you.

Logistics Coordination

We manage arrival times, load-ins, setup instructions, vendor meals, power needs, cleanup plans, and more. Everyone’s on the same page because we make sure of it.

Types of Vendors We Source and Manage

Whether you’re going big or keeping it intimate, we help you find the right people for your wedding. Here’s who we usually handle:

Photographers & Videographers – From documentary-style to high-fashion editorial
Florists – Minimal to lush, traditional to modern
Caterers & Private Chefs – Full-service, food trucks, grazing tables, specialty cuisines
Bakers & Dessert Artists – Not just cake — cookies, donuts, gelato carts, etc.
Musicians & DJs – Jazz trios, string quartets, club-style DJs, ceremony musicians
Hair & Makeup Artists – On-site, high-end, reliable, and experienced with all skin tones and hair types
Stationery Designers – For invites, signage, escort cards, menus
Rentals & Decor – Chairs, linens, lounge setups, lighting
Transportation – Vintage cars, shuttle vans, Uber codes for guests

We also help source specialty vendors like live painters, photo booths, pet handlers, and cultural officiants.

Real Story: A Wedding with 12 Vendors in 3 Locations

One of our couples had their ceremony in Central Park, cocktail hour at a private loft in SoHo, and dinner/reception at a jazz club in the West Village. They had 12 vendors in total — including a florist, transportation company, caterer, photographer, lighting crew, and two musical acts.

Sounds chaotic, right? But it wasn’t.

Why? Because we planned every vendor’s movement like clockwork. Load-in times were staggered. Communication was centralized. Every vendor had their timeline and backup plans. The couple? They didn’t hear about a single hiccup.

That’s what good vendor management looks like.

For Couples Who...

Feel overwhelmed by vendor choices in NYC
Don’t have time to vet a dozen florists or chase down a call-back
Have booked a few vendors but need help completing the team
Want someone experienced to read the fine print and avoid surprises
Care about vendors working together smoothly on the wedding day

We’re not just about booking — we’re about connecting the right pieces to form a complete, harmonious experience.

Why NYC Weddings Need Vendor Coordination

NYC is unlike any other city when it comes to weddings. Venues are tight. Timelines are tight. Traffic is chaos. Setup times are limited. Delivery docks are shared. There are permits for everything.

That’s why vendor management in this city is non-negotiable.

We know what questions to ask:

Is there an elevator at the venue?
Can the DJ load in before guests arrive?
Does the florist need a Certificate of Insurance (COI)?
Will the baker’s delivery van fit on this block at 4pm?
What’s the backup plan if the string quartet gets stuck on the F train?

You don’t want to be answering these questions in a wedding dress. Let us handle it.

FAQs About Vendor Sourcing & Management in NYC

Can you help even if I’ve already booked some vendors?
Absolutely. We’ll jump in, get caught up, and take it from there. We can fill in the gaps or manage the full team.

Do you charge commission from vendors?
No. We don’t take kickbacks. Our vendor recommendations are based on quality, not deals. We work for you, not them.

Can I choose vendors who aren’t on your list?
Yes! If you’ve got someone you love, we’re happy to work with them — and we’ll vet any new vendors if needed.

What if I want unique vendors — like live artists or food stations?
We love that. We have great contacts for niche vendors and love building fun experiences for guests.

Do you only work with expensive vendors?
No. We work with a range of budgets and styles. It’s about finding the right fit — not just the fanciest option.

Take The Stress Off Your Plate

You don’t need to coordinate 12 different people, answer 30 emails, or spend your lunch break rereading contracts. That’s what we’re here for.

We’ll help you build a reliable team and keep it running smoothly — so all you have to do is show up, get married, and enjoy the day.

📞 Call MJ Wedding Planner NYC at (929) 658-8218
📍 Visit us in Midtown: 70 W 48th St, New York, NY 10036

Trusted by NYC couples since 2002 to build dream teams and keep wedding days drama-free. Vendor chaos? Not on our watch.

Client Reviews

“Hiring MJ Wedding Planner NYC was hands-down the best decision we made. We were planning a wedding in Brooklyn while juggling work and family, and they just made everything feel manageable. From vendor recommendations to timeline stuff, they were super responsive and calm — even when we weren’t. The day itself went off without a hitch. It honestly felt like magic. I didn’t worry about a single thing.”

“We had no idea how to plan a wedding in Manhattan, especially since we both work full-time. MJ Wedding Planner NYC came in, asked all the right questions, and built a plan around exactly what we wanted. They found our venue, lined up every vendor, and kept us on track the whole time. Our wedding was on a rooftop in Midtown with a string quartet and candlelight, and it was perfect. We’re still getting compliments.”

“I tend to be pretty detail-obsessed, so trusting someone else with our wedding was a big deal. But MJ Wedding Planner NYC was so organized and thoughtful, I felt comfortable from the first meeting. They stayed two steps ahead of everything — handled vendor drama, tweaked the schedule when our photographer was late, and somehow kept us both calm through it all. Our ceremony in Central Park and reception in SoHo couldn’t have gone smoother. Worth every penny.”

“We planned our wedding from out of state, which could’ve been a nightmare — but MJ Wedding Planner NYC made it feel totally doable. They helped us find the perfect venue in Dumbo, handled all the vendor coordination, and even created a full weekend schedule for our guests. Everything ran smooth and on time, and the vibe was exactly what we wanted. Chill, beautiful, and very us. Couldn’t have pulled it off without them.”

“We had a multicultural wedding with a lot of moving parts — two ceremonies, two outfits, two menus — and MJ Wedding Planner NYC handled it like pros. They made sure every detail was respected and every moment felt seamless. Our parents were impressed (which says a lot), and we actually got to enjoy the day instead of managing it. Total lifesavers.”

Why MJ Wedding Planner NYC?

Stress-free planning

From venues to vendors, we handle every detail with ease.

Expert advice

Guidance from seasoned planners who know the NYC wedding scene.

Customization

Unique themes and designs tailored to your love story.

Reliability

Trusted support so your big day runs flawlessly.